Summary
As we all know that technology has helped us in various ways, it has helped businesses to be more efficient. In the accounting field, technology has become an essential part of doing journal entries, ledgers, and all sorts of calculations.
Nowadays, accounting firms are getting into the software business. Making technology part of the business helps accounting firms to increase their revenues by providing more products and services. This behavior usually brings more good than harm unless the company customizes the software or receives a commission from the software provider. In particular, if the accounting firm provides attestation services to the same client that they got the software from.
Background
The AICPA Code determines rigorous principles for accounting firms and their capability to perform and customize commercial off-the-shelf (COTS) software and financial information systems (FIS). If accounting firms desire to make changes to their software, they will modify or improve the functionality and functions of the software that goes beyond the options that were provided by the third party. According to the code, modifying and enhancing software that was created by a third party would affect the financial reporting, and would lead to impaired independence. While independence impaired, accounting firms will not be allowed to provide some services to its clients such as providing audits of financial statements, reviewing financial statements, or compilation of financial statements, and that is due to making some enhancement to software. If attest services are provided contrary to the AICPA Code, clients and other parties will be depending on inaccurate information
Moreover, under the Code of AICPA, a member must uphold objectivity and dignity in conducting a professional service, be free from conflicts of interest, and not be intentionally misrepresented. Consequently, the receipt of an independent commission is prohibited for accounting firms. The AICPA describes a commission as “any compensation paid to [an accounting firm] for recommending or referring a third party’s product.” It is expressly forbidden for accounting firms to accept a commission from a third party related to a client for which the accounts company offers certified services. However, If no certified services are provided, an accounting firm may accept a third party commission as long as the client has signed a relevant disclosure and has recognized the conflict of interest.
Regardless of disclosure forms, accounting firms are strictly forbidden from providing any attest services such as audits, reviews, or compilations that do not disclose the lack of independence. Thus, an accounting firm is not allowed to accept a commission from offering any valuation, sales-side M&A, and other services that require a review of future financial statements, including financial forecasts and financial projections.
When an accounting company has designed or created its own software, the findings are not independent. Furthermore, if an accounting firm recommends certain software programs, this might lead to a conflict of interest.
Failure to disclose a lack of independence or a conflict of interest may lead to future liability for all parties such as the accounting firm and its clients. Customizing software or accepting commissions might lead clients to use false information due to the lack of independence.
All these adverse effects are needless and can easily be avoided. Accounting firms should grant software companies the right to design, execute, and customize accounting software.
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